We can help make your I-9 process compliant, accurate, simple, and fast.
COMPLIANCE
All U.S. employers are legally required to verify the identity and employment eligibility of all their new hires, yet more and more companies are faced with fraud, poor verification and record keeping procedures which can result in compliance violations ranging from prison sentences, forfeiture of assets, or civil fines. For example, in 2010 a large employer received fines totaling over $1,000,000, which was the result of a 2008 Form I-9 inspection by Immigration and Customs Enforcement (ICE). The fines stemmed from numerous deficiencies in the company’s I-9 verification system.
OUR PROCESS
Asset Control's i9Magic can make the I-9 process compliant, paperless, accurate, simple, and fast. It also aids in reducing the time spent completing paper I-9 forms by automating the process. The system gives the user the option of connecting directly to E-Verify for instant verification of the employee’s employment eligibility. Or the user may choose to use i9Magic solely, as a paperless I-9 management system. i9Magic is accessible through Asset Control's premier online tool, ACIScreen, which can be used as a standalone product or integrated with any applicant tracking system.
THE I9MAGIC SERVICE INCLUDES
- Electronically complete, sign, and store the Form I-9.
- Real-time validation of data entered into the Form I-9.
- Expiration Notices – Email notification of an employee's expiring work authorization is sent out before it becomes a problem.
- Easy Searching – Search for stored forms to export, or print the PDF.
- Audit Log – All actions (creation, view, and print) relating to a form are tracked in the audit log.
- Multiple permission levels for increased security.
- Duplication Alert – User is notified when entering a form for an employee who already has a form on file. Preventing employees from using the same SSN.
- Great Customer Service - Have an issue? Have a question? We're just a phone call or email away.
WHAT ARE THE BENEFITS OF USING I9MAGIC?
- No software to install! Runs on any standard Web browser.
- Access your online account anywhere with an Internet connection.
- Our system stays current with the most recent I-9 government updates.
- Greatly reduce your exposure to government audits, financial penalties, and negative publicity resulting from non-compliance.
- If you would like more information on i9Magic, or to inquire about a brief 15 minute free demonstration, please contact us at: [email protected]
(i9Magic Download PDF Brochure)
What our clients are saying
Asset Control has provided background reference check services to Portland General Electric since 2009. This service, which includes in-depth interviews with professional references, has been integral in helping us make informed, appropriate hiring decisions. Asset Control's easy-to-use website has provided us with timely updates on our applicants. With their quick and thorough research, Asset Control has helped us meet strict federal compliance standards.
- Linda Bodine, SPHR, Staffing Supervisor -
Portland General Electric
Asset Control continues to provide a better product at a better price for our organization. More importantly, the staff at Asset Control delivers a "best in class" level of service. Their expertise and support help us to be more knowledgeable and confident in the decisions we make for our company.
- Tammy Decker, Vice President, Human Resources -
First American Payment Systems
North Texas Food Bank has been using Asset Control's background check services for several years now. We are excited to use a product that provides the necessary pre-employment information our organization requires. We are confident that the information Asset Control provides is reliable, and we will continue to use its services. The service is quite economical and the turnaround time is exceptional.
- La Shonda R. Jackson, Human Resources Director -
North Texas Food Bank
Our Clients
